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ASN Process
Automation with RPA

- FMCG – Chocolate & Milk Compounds

Top manufacturer of chocolate and milk compounds in India, supplying four out of the top five FMCG companies. Operating across production, manufacturing, sales, distribution, and supply chain management with high-volume daily shipment operations.

Project Highlights

Automation of ASN process using Power Automate and RPA

Increased accuracy and higher operational efficiency

OCR integration for dynamic data capture

Challenges

  • Manual SAP data extraction for ASN generation is tedious and error-prone
  • Re-entering invoice data into customer portals risks inconsistencies
  • 25 shipments across 24 hours with multiple data entry points causing delays
  • Lack of real-time visibility into processing errors

Solution Highlights

  • End-to-end RPA automation from SAP extraction to ASN reconciliation
  • Auto-email functionality for real-time stakeholder communication
  • Robust error log notification for prompt issue resolution
  • OCR technology capturing dynamic data, reducing manual errors

Solution Components

Data Extraction

  • SAP S/4 HANA integration
  • Python ETL pipelines
  • Automated data transformation

RPA Processing

  • Power Automate workflows
  • OCR data capture
  • Data validation & conditioning

Notifications

  • Automated email alerts
  • Error log management
  • Success tracking

Expected Outcomes

75% Faster Processing (8hrs to 2hrs)

85% Less Manual Effort

98% Error Rate Reduction

60% Redundancy Reduction

Business Value & Continuous Improvement

Automation

Productivity

The RPA solution transformed invoice processing time from 8 hours to 2 hours, delivering significant productivity gains. With 85% reduction in manual effort and 98% fewer errors, employees now focus on higher-value tasks. The automated system handles 25+ daily shipments seamlessly, minimizing disputes and delays while ensuring consistent accuracy across all customer touchpoints.